• General


    Who is responsible for the event?



    Dynamite Conventions, LLC is the company that plans and manages CrashLanded along with many other wonderful events throughout the year.




    Directors Include:


    JJames Fowler (CEO and Founder)

    Scott Richardson (Convention Chair and Founder)

    Melinda West (Operations)

    Shailaja Marion (Sales)

    Brett Toquothy (Human Resources)

    Jonathon Dixon (Independent Films)

    Arnell Toquothty (Promotions)

    Jonathon Fowler (Staff Illustrator and Vendor Services)

    Whitney Cotton (Science)


    We couldn’t do it without a number of Staff Members helping us along - each of them will have a color-coded shirt to designate them so watch out for that!




    Line Etiquette


    Lines are a wonderful way to meet new people! Keeping your group together and making sure lines do not block entrances or exits, keeping a gap in front of the door, and refraining from “saving spaces” is a great way to keep lines moving and other guests happy. (A not so fun way to meet new people is to cut in line or jump; you’ll get to hang out with people all the way at the end!)




    Smoking, Vaping, and You


    For the comfort of our guests, designated smoking areas have been provided outside the convention space at the DoubleTree Hotel. These designated smoking areas can be found in spaces 25’ from all doorways, entrances, exits, or operable windows.


    The use of traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) is limited to designated smoking areas; no traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) are permitted in the convention space, hotel, or within spaces 25’ of a doorway, entrance, exit, or operable window.




    Food and Drinks


    Outside food or beverages are not permitted on the convention floor space.


    Water stations are provided, so we encourage all guests to pick up an official CrashLanded water bottle or bring their own bottle with a secure lid, made of a material other than glass (stainless steel and BPA-free plastic are great choices).


    Exceptions are made for guests with a medical condition. If you have a condition that requires you to have specific items with you (such as food or medicine), please inform Registration and they will assist you further.




    No Handouts


    CrashLanded does not allow the distribution of any items—including fliers, stickers, cards, or any promotional item—in any area inside or outside the DoubleTree hotel or any other event space unless:


    1. The item is distributed from a vendor, artist or exhibitor at a booth in the Exhibit Halls.
    2. The item is approved for placement on the Freebie Table.




    No Soliciting Unless Exhibit Space Has Been Purchased


    No retail sales are allowed anywhere in CrashLanded unless you purchased or were allocated an Exhibitor, Vendor or Artist space. This includes the Exhibit Hall, common areas such as lobbies, program rooms, and outside venues and any venue featuring official CrashLanded events.




    Finding Your Friends


    We’re sure you’ll meet lots of new friends, but you might not want to lose the old ones! With lots of space to explore, it’s easy to lose track of friends or family. Be sure to designate a meeting place if you and your party get separated.

  • Code of Conduct




    CrashLanded and Dynamite Conventions are not responsible for any loss, damage, theft, or injury with regard to any attendee at any time. Attendees are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies and criminal activity must be reported to the Medical or Access Control Team, who will contact the proper law enforcement authorities.


    We reserve the right to refuse service to anyone. In other words, if you are causing a problem, we can and will remove you from the convention and take your badge.




    Rules of Conduct.

    • Attendees are at their own risk with respect to the dangers of cosplay and Costumes. Neither Crashlanded nor the DoubleTree Hotel are responsible for accidents (tripping, falling, etc) due to costume malfunction or as a result of a costume. We urge everyone who wishes to cosplay and those around cosplayers please be cautious and mindful of costumes.
    • Please be kind and courteous to your fellow attendees, guests, dealers, and staff at all times. Disruptive behavior that disturbs others is not allowed. This includes running, screaming, yelling, horseplay, unsolicited physical contact, or any other behaviors deemed disruptive by convention staff.
    • Please treat the convention facilities with respect. The DoubleTree Hotel are wonderful facilities and we would like to keep it that way. Do not damage or deface the facilities or their property in any way.
    • Please keep the hallways and aisles clear. While it is wonderful to stand, and talk to friends but please do so in a manner that does not obstruct the flow of traffic.
    • Rollerblades, skates, heelys, skateboards, recreational scooters and bicycles are prohibited in the convention center and hotel.
    • Offensive and/or revealing attire is prohibited. We kindly ask that people refrain from wearing clothing (including costumes) that would be inappropriate in public.
    • No solicitation, playing music, acting, or any other act for money.
    • CrashLanded prohibits signs or other materials that can be interpreted as soliciting or panhandling. This includes signs such as “Hugs for a Quarter”, “Free Glomps”, or “Donate to a Poor Catgirl”. As a result, all signs will be confiscated and may be destroyed. If the sign is part of the cosplay, and sufficient proof that the character has the sign, and it does not violate the section concerning “Solicitation”, then the sign will be allowed.  (e.g. screen capture from the show with the text on the sign – this does NOT include Photoshop edits).
    • CrashLanded and the DoubleTree Warren Place are not liable for any missing belongings. Please keep a close eye on your items. If you should lose something, please contact Lost & Found located at the Hotel Front Desk.
    • Do not leave your bags unattended! Any bag left unattended will be turned over to the appropriate authorities. This may include the DoubleTree Warren Place or the local authorities.
    • CrashLanded encourages people to leave bags, backpacks and other personal belongings in their hotel room or car.
    • Remember the DoubleTree Warren Place is a hotel. As such it is customary to tip employees if they perform a service for you. Customary tipping procedure is 20% of the total amount. However, please remember that tipping is based upon good service. If at any point a hotel employee is rude or antagonistic towards you, please inform convention operations. Please refrain from responding back with equal antagonism.
    • Function rooms have a limited amount of space. Due to this fact, it may become necessary to wait in line prior to gaining entry to some events/areas. Please be patient and understanding; we will do our best to accommodate as many people as we can in the quickest fashion possible.
    • Disabled persons, staff, convention guests of honor, and dealers are not required to stand in line for entry into the Dealer’s Room. If you have any questions, please contact convention security.
    • Shoplifting is a crime. It is not tolerated and violators will be prosecuted to the full extent of the law. Shoplifters will have their badges revoked without refund, be removed from the convention and will not be admitted to CrashLanded in the future.
    • CrashLanded staff reserve the right to revoke your convention membership and eject anyone at anytime from the convention without a refund.
    • Please follow the directions of convention staff and convention security. They are there to make your experience more enjoyable, not to hinder or hurt you. Anyone who refuses to obey either convention staff or convention security will be subject to removal from the convention.
    • STATE AND FEDERAL LAWS MANDATE THAT DRUGS SUCH AS MARIJUANA, ECSTASY, COCAINE, HEROIN, AND OTHER SIMILAR ITEMS ARE ILLEGAL SUBSTANCES. They will not be tolerated in or around the CrashLanded convention or within either the DoubleTree Warren Place or any other Event Venue.
    • STATE AND FEDERAL LAWS ALSO MANDATE THAT IT IS PROHIBITED FOR INDIVIDUALS UNDER THE AGE OF 21 TO DRINK ALCOHOLIC BEVERAGES. The legal age for drinking alcohol is 21. Our over 21 attendees are allowed to consume alcohol in a responsible, civilized manner. We require that our under 21 attendees refrain from drinking at the Event.


    CrashLanded was created so that people with similar interests could gather together in the spirit of community, so most of all HAVE FUN!!!


    If you have any problems, questions or concerns, please contact a staff member. They will be happy to assist you!

  • Registration

    Information Coming soon

  • Programming


    CrashLanded has several different kinds of Programming and we break them down into these Tracks:


    • Independent Film
    • Science
    • Fiction


    Within each Track, we have several different types of programming:


    • Panels – Panels that are informative or entertaining where there is little interaction with the audience other than Question and Answers sessions.
    • Round Table – Smaller Panels in which there is little difference between speakers and the audience … Audience participation is expected.
    • Workshops – Interactive Panels where a moderator will guide you through an activity.  May have a at the door charge to cover supplies.
    • Screenings – Viewing of Media.  May include creator commentary.




    The Schedule


    We will have a DRAFT of the schedule around Mid-February.  Keep in mind, the schedule WILL change between the first release and the Event.  It’s the nature of events and we will do our best to keep everyone up to date on revisions as they happen. You can find the Schedule here.


  • Props Policy


    Enforcement of these rules is enacted with ZERO tolerance.


    No warnings will be given.


    Any infraction of these rules may be met with expulsion from the convention without refund and could  include law enforcement involvement.





    A WEAPON is defined as follows:


    “Illegal Knife” means a:


    • knife with a blade over 4 ½ inches.
    • hand instrument designed to cut or stab another by being thrown
    • dagger, including but not limited to a dirk, kunai, shuriken, tessen or poniard
    • bowie knife
    • sword
    • spear


    “Club” means an instrument that is specifically designed, made, or adapted for the purpose of inflicting serious bodily injury or death by striking a person with the instrument. Includes, but is not limited to:


    • blackjack
    • nightstick
    • mace
    • tomahawk
    • bat (wooden or metal)






    Dealers will sell any defined weapon to persons of at least 18 years of age. Any dealer selling to minors will be removed from the convention and proper authorities may be notified.


    All Dealers must box, wrap, or peace tie any weapon sold. Weapons are to be held by dealer until the customer is able to remove the weapon from the convention space and the DoubleTree.


    The sale of firearms, Airsoft, and any other weapon is strictly prohibited.






    • Props brought to the con should be fake and part of your costume (no live steel or guns). Items that could be used as actual weapons, such as large wooden swords or sticks, will need to be peace-bond upon entry. By bringing these items you agree to handle them in a safe and responsible manner. By federal law, any props that appear to be real firearms (plastic guns and the like) need to have government safety orange visibly displayed on the tip of the barrel.
    • AirSoft is allowed only if it has been completely and permanently disabled.
    • Wooden swords are allowed as long as they have gone through the props check and are handled responsibly.
    • All Oklahoma laws on purchasing weapons will be followed.
    • Drawing of props, horseplay, or careless handling of props in public places is not allowed and will result in loss of membership and expulsion from the convention.
    • Purchased weapons must be removed from the convention and the hotel’s public spaces .
    • All cosplay participants planning to use a prop onstage must present their props for inspection and demonstrate their intended use for the staff. Any unauthorized props or actions involving props onstage or backstage will result in disqualification and any further actions deemed necessary by CrashLanded Staff.
    • All persons handling props do so at their own risk.


    These rules will be strictly enforced. Any infractions WILL cost you the offending items and may cause expulsion from the convention and the hotel’s public spaces without refund. All decisions made by the staff regarding the Props Policy are final. Please note that the Props Policy is subject to change and may be done so without notice.

  • Photography, Video and Media Policy


    Guests who violate these rules may be removed from the property at the convention’s discretion.


    • Photography is generally allowed, however, permission to take a subject's photo must be given before the photo is taken or retroactively received after the photo is taken.  If you do not receive consent for the photo, the photo must be deleted.
    • Photography is generally allowed, however, permission to take a subject's photo must be given before the photo is taken or retroactively received after the photo is taken.  If you do not receive consent for the photo, the photo must be deleted.
    • No free-standing equipment is allowed.
    • Photographers and/or equipment cannot block any public area or impede the safe traffic flow of others (entrances, exits, hallways, etc.).
    • Absolutely no setup of lighting with light stands, ladders, backdrops, large props/signs on the floor, running cords/wires across the floor, etc. will be allowed in public space areas.
    • Photographers and their subjects must also respect the hotel environment by not being disruptive or doing anything unsafe (i.e. standing on furniture, climbing into the fountains, hanging items from a light pole, etc.).
    • All photographers must have valid CrashLanded credentials (attendee badge).
    • The use of drones is not permitted.



    Photographs, Video, Media and Promotional Material Policy


    Participants in CrashLanded or any other Dynamite Conventions events are granting their permission to be photographed or recorded by authorized photographers. By purchasing your registration you inherently grant permission to use such images or footage for archival or promotional purposes.


    CrashLanded and Dynamite Conventions reserves the right to utilize any media recorded at a CrashLanded or Dynamite Conventions event including photography and video.




    No Video or Audio Recording of Movie and TV Panels


    No video or audio recording is allowed of the footage on the screens during movie and television panels or within the viewing rooms at CrashLanded. The footage shown is exclusive, brought to CrashLanded by the studios and networks. Please respect their rights and allow us to continue to show this type of material to our attendees.




    Panels and Events


    Due to contractual obligations, many of our guests, panelist and content providers do not allow any photography, video or media taken of their events.  If you are asked to put recording devices away (including your phone) please comply.


  • Guests


    Q. Why have you not asked (insert name of guest here) to CrashLanded? I have sent you emails and sent you their contact information. I have even talked to them about it at (insert name of location here). WHY?


    A. Most of the planning for CrashLanded is finished nearly a year ahead of time including guest invitations.  Like you, we have to work within a budget and everyone's schedule. Sometimes not everything aligns. We do pay close attention to your requests and try to bring who we can when we can. If your favorite band or voice actor is not at TnT this year, let us know via our Contact Form and we will TRY to invite them in the future.


    PLEASE DO NOT CONTACT POSSIBLE GUESTS YOURSELF TO INVITE THEM.  This causes no end of trouble and confusion. If you meet up with someone that you would like to in the future, give them our web address and ask them to contact us, or, like stated before, let us know through the contact form.



     “Fan Etiquette”


    Fan Etiquette is how we ask you to act toward Guests and other attendees.


    Guests are people too. Outside of their job, what you admire them for, they have lives, problems, and emotions just like everyone else. Treat them calmly and courteously. During CrashLanded they have schedules to keep and need time off.  If a guest has time, he or she will spend time with you. Do not be offended if they do not have time to talk. He or she may be on a schedule or needing a break. There will be other opportunities to talk to them.


    Second, while at the convention, observe the Golden Rule …  treat others as you would wish to be treated.


    For more information, please see the CrashLanded Code of Conduct.

  • Cosplay & Costumes


    Cosplay is not consent!!


    CrashLanded and Dynamite Conventions, LLC does not tolerate harassment of any type at any of its events. Harassment can take many forms. It may be, but is not limited to, words, signs, offensive jokes, cartoons, pictures, posters, e-mail jokes or statements, pranks, intimidation, physical assaults or contact, or violence.




    At The Beach Dress Code


    While we support your creativity and craftsmanship, CrashLanded and Dynamite Convention does require that your cosplay meet the same requirements as beach wear and should be constructed in a way to avoid “wardrobe malfunctions”.


    If you are in question about your Cosplay, we would suggest wearing a “Nude” bodysuit under your cosplay.




    Cosplay Etiquette


    1. Ask permission, not forgiveness–and keep your eyes up:

    Want to take a picture of a cosplayer? Ask, and ask politely, rather than snapping the picture covertly.  If they say no, then accept that the answer is no–don’t try to sneak the shot in anyway.  Also, look them in the eyes when you speak to them and not in the … well you know.


    2. Choose the right time:

    If a cosplayer is eating or resting, please allow them their time to rest.


    3. Choose the right place:

    When taking photos, do your best not to block hall traffic … Makes it easier for other people to move around and less chance of a random person walking in front of your photo.


    4. Hands off other people's props:

    This seems like it should go without saying, but there have been instances I have seen where people have actually run off with a friend’s prop or grabbed it and started playing with it, resulting in a break. Props can take a very, very long time to make and most tend to be fairly fragile. If a cosplayer says you can handle it, handle it with care. You wouldn’t want your props broken, so don’t do it to someone else.


    5. If something about someone’s costume is inaccurate or poorly made, do not berate them for it:

    Does not matter what you think of the quality of their craftsmanship, the cosplayer spent time and effort to make it.


    6. Cosplayers are not obligated to do anything that makes them uncomfortable!


    7. Be careful where you step:

    Some people have long or elaborate costumes that might be difficult to maneuver in. Keep an eye on where you’re going so you don’t accidentally ruin someone’s costume.



    8.  Cosplayers, if you're brandishing a cosplay prop, it does not deserve its own seat during panels and events.

  • The Bazaar


    The Bazaar is a venue for vendors, dealers, crafter, artists, writers, promotions and all things shopping.  The Bazaar is broken up into three areas, Dealer’s Room, Public and Outdoors.  Table Prices do not include badges.  Badges are offered to Bazaar Participants at a reduced rate of $30 per badge (limit 4).



    Vendor's - $275.00

    Artist - $150.00

    Approved Clubs/exhibitors/etc - $75.00


    Dealer’s Room – Booths are 8x10 booth.  Maximum of 3 Booths to a Dealer.  Ideal for general merchandise sales and those who do not want to pack up each day.  Dealer Room hours are:


    • Friday:  2pm to 7pm
    • Saturday: 10am to 7pm
    • Sunday: 10am to 5pm


    Public – A 8 Foot Table. These Tables occupy the Hallways and Public Spaces of the Hotel.  Each Table may vary on size dependent on the location.  This is the best option for Artists, Writers, Event/Non-Profit/Company Promotions.  While there are no set hours for Public Tables outside Event Hours, we do ask that all our Public Tables be at their table roughly the same hours as our dealer’s room is open.


    Outdoor Spaces – A roughly 10x10 space.  Outdoor is not only available to paid Event Attendees but also the public.   Best for Food Trucks, Crafters and artists.  While there are no set hours for Outside Spaces other than Event Hours, we do ask that all our participants keep roughly the same hours as our dealer’s room is open.




    Q. What if I have to cancel my table/booth?


    Refunds are offered as follows:

    • Prior to December 15th 100% refund
    • December 16 - February 12 50% refund
    • After February 12  0% refund




    Q. As a Bazaar Participant, can CrashLanded help me with my table/booth?


    The short answer, no.  As a rule, Events are always short handed. We do not have the staff to help you with your table and run the convention. As an Bazaar Participant we ask that you bring sufficient staff to man and secure your tables.




    Artwork, Copyright and Trademark


    While the clear majority of the entertainment industry is not only tolerant but also very supportive of the Artist community and fan art, there are restrictions.  Due to changes in federal law concerning copyright and trademarks please follow these rules:


    • Symbols and logos that are classified as Trademarked cannot be used or sold.  Examples can range from a company logo like Funimation’s or even symbols like the Flamel from Fullmetal Alchemist.
    • Artwork and Crafts must be “one of a kind” and not available from any official source.  You CANNOT copy an already existing piece of art or merchandise sold by a licensed distributor.
    • If you are asked to remove an item due to copyright or trademark concerns, please remove it promptly and without discussion.  This is to protect you as well as the event.  Refusal or sell the item after being asked to remove it will result in your removal from the event.




    Q. A Bazaar Participant has sold me an item that I think is bootleg (poor quality).  What do I do?


    Please bring the item that you have purchased to the Access Control Team or a staff member and let them know who you purchased the item from.  We have members of our staff who can identify Bootleg items properly (sorry guys, some legit manufacturers just suck) and take the appropriate actions.  We cannot guarantee that you will get your money back but we will do what we can to help you.


  • Bootleg Policy


    • CrashLanded does not condone or support the sale of pirated or bootleg merchandise.
    • Pirated video material, whether it be video, DVD, VCD or any other format is not tolerated. Only properly licensed model kits (e.g. no Bendi or other similar imitations) will be tolerated.


  • Adult Products Policy


    • Vendors may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the CrashLanded venue.
    • Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of CrashLanded and the proper authorities may be notified.
    • Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the vendor room, artist bazaar, or anywhere on the premises.
    • This is a family-oriented convention that welcomes people of all ages and backgrounds.