Who is responsible for the event?
Dynamite Conventions, LLC is the company that plans and manages CrashLanded along with many other wonderful events throughout the year.
James Fowler (Operations & Logistics)
Scott Richardson (Fiction Track & Project Manager)
Jonathon Dixon (Independent Films Track & Guest Relations)
Chris Rowe (Independent Film)
Arnell Toquothty (Web & Social Media)
Melinda West (Operations)
Jonathon Fowler (Illustration & Dealers)
Shailaja Marion (Science)
We couldn’t do it without a number of Staff Members helping us along - each of them will have a color-coded shirt to designate them so watch out for that!
Lines are a wonderful way to meet new people! Keeping your group together and making sure lines do not block entrances or exits, keeping a gap in front of the door, and refraining from “saving spaces” is a great way to keep lines moving and other guests happy. (A not so fun way to meet new people is to cut in line or jump; you’ll get to hang out with people all the way at the end!)
Smoking, Vaping, and You
For the comfort of our guests, designated smoking areas have been provided outside the convention space at the DoubleTree Hotel. These designated smoking areas can be found in spaces 25’ from all doorways, entrances, exits, or operable windows.
The use of traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) is limited to designated smoking areas; no traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) are permitted in the convention space, hotel, or within spaces 25’ of a doorway, entrance, exit, or operable window.
Food and Drinks
Outside food or beverages are not permitted on the convention floor space.
Water stations are provided, so we encourage all guests to pick up an official CrashLanded water bottle or bring their own bottle with a secure lid, made of a material other than glass (stainless steel and BPA-free plastic are great choices).
Exceptions are made for guests with a medical condition. If you have a condition that requires you to have specific items with you (such as food or medicine), please inform Registration and they will assist you further.
CrashLanded does not allow the distribution of any items—including fliers, stickers, cards, or any promotional item—in any area inside or outside the DoubleTree hotel or any other event space unless:
No Soliciting Unless Exhibit Space Has Been Purchased
No retail sales are allowed anywhere in CrashLanded unless you purchased or were allocated an Exhibitor, Vendor or Artist space. This includes the Exhibit Hall, common areas such as lobbies, program rooms, and outside venues and any venue featuring official CrashLanded events.
Finding Your Friends
We’re sure you’ll meet lots of new friends, but you might not want to lose the old ones! With lots of space to explore, it’s easy to lose track of friends or family. Be sure to designate a meeting place if you and your party get separated.
CrashLanded and Dynamite Conventions are not responsible for any loss, damage, theft, or injury with regard to any attendee at any time. Attendees are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies and criminal activity must be reported to the Medical or Safety Team, who will contact the proper law enforcement authorities.
We reserve the right to refuse service to anyone. In other words, if you are causing a problem, we can and will remove you from the convention and take your badge.
Rules of Conduct.
CrashLanded was created so that people with similar interests could gather together in the spirit of community, so most of all HAVE FUN!!!
If you have any problems, questions or concerns, please contact a staff member. They will be happy to assist you!
Badges, Wristbands and Identification
Registrants will pick up their convention badge or wristband upon arrival at the convention space (there are no tickets mailed). Convention badges and wristbands must be visible at all times on your person. Individuals without badges will not be granted access to convention space or any other function rooms in the hotel in which convention operations are occurring. A member of the convention staff who does not see your badge visible upon your person may ask you to make certain it is visible, or ask you to leave the convention space.
A fee will be charged for replacing a lost badge; replacement badges will be authorized by our Registration desk.
Some of the programing at CrashLanded is 18 and older content. You will be required to show identification before entering. NO EXCEPTIONS.
How much does it cost to attend CrashLanded?
Weekend Memberships cover all three days of CrashLanded and will give you access to all standard events. Please note that memberships are good only for the year they are purchased in (i.e. 2018 membership is only good for the 2018 convention.)
Pre-Registration begins prior to the Event and runs until 30 days before Doors Open. This is a weekend membership for $40.
“At-the-Door” Weekend Memberships are available during the convention at the registration desk. This is a weekend membership for $55.
Will-Call Weekend Memberships will be available for purchase online from the end of Pre-Registration until 11:59 pm on March 17th, or so long as memberships are available.
Day Passes are available during the convention at the registration desk. These are one day only passes for $30.
Mothership (Primary) Memberships are available in limited supply until 14 days prior to the convention. Mothership Members include a Hotel Room at the DoubleTree Warren Place, specific number of scheduled meals, access to special events and receive a bag of goodies. Mothership Memberships are $650. Mothership (Primary) Memberships are only good for the individual person whose name is on the badge.
Mothership (+1) Memberships are available in limited supply until 14 days prior to the convention. Mothership Members include a specific number of scheduled meals, access to special events and receive a bag of goodies. Mothership (+1) Memberships are $350 and are only purchasable as an add-on to the Mothership (Primary) Membership. Mothership Memberships are only good for the individual person whose name is on the badge. Limit of three Mothership (+1) Memberships per order.
Shopping Passes are also available for $20 for the day.
Due to limited space, registration is capped. We will only be selling a combined 200 Mothership (primary) and Mother (+1) Memberships. All other passes are limited to a total of 1500 passes sold.
Where to pick up Memberships.
Membership can be picked up at the DoubleTree Warren Place during Registration Hours. Attendees who have pre-registered will need to bring the “ticket” included in their confirmation email, along with a valid picture I.D.
CrashLanded has a strict policy regarding picking up badges. Regardless of who purchased the registration, only the person’s whose name is listed on the badge may pick it up; hence the photo I.D. requirement. This policy protects both the badge holder and CrashLanded.
Pre-Purchased Convention Shirts
Pre-ordered shirts can be picked up at the Dynamite Conventions Merch Booth. All shirts must be picked up before 4pm on Sunday, March 18th unless prior arrangements have been made. All shirts that have not been picked up by then will be placed back into sales inventory.
Q. If I decide attend another day or the rest of the weekend after purchasing a Day Pass, do I have to spend another $40 for a Day Pass or $50 for the Weekend Membership?
No. If you have purchased a Day Pass and wish to attend another day or 2 more days, then take your day pass to the registration desk and they will upgrade you to a weekend pass for the difference in cost.
Membership for a child under 12?
A child 12 years or younger is free with a paid adult membership. They can request a Kids Pass on-site during registration hours, either when picking up their pre-registered membership or at time of purchase. (For these purposes, CrashLanded defines an "adult" as a person aged 18 or older.)
Limit of one child per paid membership.
Q: I purchased a membership to CrashLanded but can no longer attend. What are my options?
CrashLanded has several different kinds of Programming and we break them down into these Tracks:
Within each Track, we have several different types of programming:
We will have a DRAFT of the schedule around Mid-February. Keep in mind, the schedule WILL change between the first release and the Event. It’s the nature of events and we will do our best to keep everyone up to date on revisions as they happen. You can find the Schedule here.
Enforcement of these rules is enacted with ZERO tolerance.
No warnings will be given.
Any infraction of these rules may be met with expulsion from the convention without refund and could include law enforcement involvement.
A WEAPON is defined as follows:
“Illegal Knife” means a:
“Club” means an instrument that is specifically designed, made, or adapted for the purpose of inflicting serious bodily injury or death by striking a person with the instrument. Includes, but is not limited to:
Dealers will sell any defined weapon to persons of at least 18 years of age. Any dealer selling to minors will be removed from the convention and proper authorities may be notified.
All Dealers must box, wrap, or peace tie any weapon sold. Weapons are to be held by dealer until the customer is able to remove the weapon from the convention space and the DoubleTree.
The sale of firearms, Airsoft, and any other weapon is strictly prohibited.
These rules will be strictly enforced. Any infractions WILL cost you the offending items and may cause expulsion from the convention and the hotel’s public spaces without refund. All decisions made by the staff regarding the Weapons Policy are final. Please note that the Weapons Policy is subject to change and may be done so without notice.
Guests who violate these rules may be removed from the property at the convention’s discretion.
Photographs, Video, Media and Promotional Material Policy
Participants in CrashLanded or any other Dynamite Conventions events are granting their permission to be photographed or recorded by authorized photographers. By purchasing your registration you inherently grant permission to use such images or footage for archival or promotional purposes.
CrashLanded and Dynamite Conventions reserves the right to utilize any media recorded at a CrashLanded or Dynamite Conventions event including photography and video.
No Video or Audio Recording of Movie and TV Panels
No video or audio recording is allowed of the footage on the screens during movie and television panels or within the viewing rooms at CrashLanded. The footage shown is exclusive, brought to CrashLanded by the studios and networks. Please respect their rights and allow us to continue to show this type of material to our attendees.
Panels and Events
Due to contractual obligations, many of our guests, panelist and content providers do not allow any photography, video or media taken of their events. If you are asked to put recording devices away (including your phone) please comply.
Q. Why have you not asked (insert name of guest here) to CrashLanded? I have sent you emails and sent you their contact information. I have even talked to them about it at (insert name of location here). WHY?
A. Most of the planning for CrashLanded is finished nearly a year ahead of time including guest invitations. Like you, we have to work within a budget and everyone's schedule. Sometimes not everything aligns. We do pay close attention to your requests and try to bring who we can when we can. If your favorite band or voice actor is not at TnT this year, let us know via our Contact Form and we will TRY to invite them in the future.
PLEASE DO NOT CONTACT POSSIBLE GUESTS YOURSELF TO INVITE THEM. This causes no end of trouble and confusion. If you meet up with someone that you would like to in the future, give them our web address and ask them to contact us, or, like stated before, let us know through the contact form.
Fan Etiquette is how we ask you to act toward Guests and other attendees.
Guests are people too. Outside of their job, what you admire them for, they have lives, problems, and emotions just like everyone else. Treat them calmly and courteously. During CrashLanded they have schedules to keep and need time off. If a guest has time, he or she will spend time with you. Do not be offended if they do not have time to talk. He or she may be on a schedule or needing a break. There will be other opportunities to talk to them.
Second, while at the convention, observe the Golden Rule … treat others as you would wish to be treated.
For more information, please see the CrashLanded Code of Conduct.
Cosplay is not consent!!
CrashLanded and Dynamite Conventions, LLC does not tolerate harassment of any type at any of its events. Harassment can take many forms. It may be, but is not limited to, words, signs, offensive jokes, cartoons, pictures, posters, e-mail jokes or statements, pranks, intimidation, physical assaults or contact, or violence.
At The Beach Dress Code
While we support your creativity and craftsmanship, CrashLanded and Dynamite Convention does require that your cosplay meet the same requirements as beach wear and should be constructed in a way to avoid “wardrobe malfunctions”.
If you are in question about your Cosplay, we would suggest wearing a “Nude” bodysuit under your cosplay.
1. Ask permission, not forgiveness–and keep your eyes up:
Want to take a picture of a cosplayer? Ask, and ask politely, rather than snapping the picture covertly. If they say no, then accept that the answer is no–don’t try to sneak the shot in anyway. Also, look them in the eyes when you speak to them and not in the … well you know.
2. Choose the right time:
If a cosplayer is eating or resting, please allow them their time to rest.
3. Choose the right place:
When taking photos, do your best not to block hall traffic … Makes it easier for other people to move around and less chance of a random person walking in front of your photo.
4. Hands off other people's props:
This seems like it should go without saying, but there have been instances I have seen where people have actually run off with a friend’s prop or grabbed it and started playing with it, resulting in a break. Props can take a very, very long time to make and most tend to be fairly fragile. If a cosplayer says you can handle it, handle it with care. You wouldn’t want your props broken, so don’t do it to someone else.
5. If something about someone’s costume is inaccurate or poorly made, do not berate them for it:
Does not matter what you think of the quality of their craftsmanship, the cosplayer spent time and effort to make it.
6. Cosplayers are not obligated to do anything that makes them uncomfortable!
7. Be careful where you step:
Some people have long or elaborate costumes that might be difficult to maneuver in. Keep an eye on where you’re going so you don’t accidentally ruin someone’s costume.
8. Cosplayers, if you're brandishing a cosplay weapon or prop, it does not deserve its own seat during panels and events.
The Bazaar is a venue for vendors, dealers, crafter, artists, writers, promotions and all things shopping. The Bazaar is broken up into three areas, Dealer’s Room, Public and Outdoors. Table Prices do not include badges. Badges are offered to Bazaar Participants at a reduced rate of $30 per badge (limit 4).
Vendor's - $275.00
Artist - $150.00
Approved Clubs/exhibitors/etc - $75.00
Dealer’s Room – Booths are 8x10 booth. Maximum of 3 Booths to a Dealer. Ideal for general merchandise sales and those who do not want to pack up each day. Dealer Room hours are:
Public – A 8 Foot Table. These Tables occupy the Hallways and Public Spaces of the Hotel. Each Table may vary on size dependent on the location. This is the best option for Artists, Writers, Event/Non-Profit/Company Promotions. While there are no set hours for Public Tables outside Event Hours, we do ask that all our Public Tables be at their table roughly the same hours as our dealer’s room is open.
Outdoor Spaces – A roughly 10x10 space. Outdoor is not only available to paid Event Attendees but also the public. Best for Food Trucks, Crafters and artists. While there are no set hours for Outside Spaces other than Event Hours, we do ask that all our participants keep roughly the same hours as our dealer’s room is open.
Q. What if I have to cancel my table/booth?
Refunds are offered as follows:
Q. As a Bazaar Participant, can CrashLanded help me with my table/booth?
The short answer, no. As a rule, Events are always short handed. We do not have the staff to help you with your table and run the convention. As an Bazaar Participant we ask that you bring sufficient staff to man and secure your tables.
Artwork, Copyright and Trademark
While the clear majority of the entertainment industry is not only tolerant but also very supportive of the Artist community and fan art, there are restrictions. Due to changes in federal law concerning copyright and trademarks please follow these rules:
Q. A Bazaar Participant has sold me an item that I think is bootleg (poor quality). What do I do?
Please bring the item that you have purchased to the Safety Team or a staff member and let them know who you purchased the item from. We have members of our staff who can identify Bootleg items properly (sorry guys, some legit manufacturers just suck) and take the appropriate actions. We cannot guarantee that you will get your money back but we will do what we can to help you.
CrashLanded is property of Dynamite Conventions