FAQ

  • General

     

    Who is responsible for the event?

     

     

    Dynamite Conventions, LLC is the company that plans and manages Crash Landed along with many other wonderful events throughout the year.

     

     

     

    Directors Include:

     

    James Fowler (CEO and Founder)

    Scott Richardson (Convention Chair and Founder)

    Melinda West (Operations)

    Shailaja Marion (Sales)

    Brett Toquothy (Human Resources)

    Jonathon Dixon (Independent Films)

    Arnell Toquothty (Promotions)

    Jonathon Fowler (Staff Illustrator and Vendor Services)

    Whitney Cotton (Science)

     

    We couldn’t do it without a number of Staff Members helping us along!

     

     

     

    Line Etiquette

     

    Lines are a wonderful way to meet new people! Keeping your group together and making sure lines do not block entrances or exits, keeping a gap in front of the door, and refraining from “saving spaces” is a great way to keep lines moving and other guests happy. (A not so fun way to meet new people is to cut in line or jump; you’ll get to hang out with people all the way at the end!)

     

     

     

    Smoking, Vaping, and You

     

    For the comfort of our guests, please keep all smoking and vaping at least 25’ from all doorways, entrances, exits, or operable windows.

     

    The use of traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) is limited to designated smoking areas; no traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) are permitted in event space, hotel, or within spaces 25’ of a doorway, entrance, exit, or operable window.

     

     

     

    Food and Drinks

     

    Outside food or beverages are not permitted inside event spaces.

     

     

    No Soliciting Unless Exhibit Space Has Been Purchased

     

    No retail sales are allowed anywhere in CrashLanded unless you purchased or were allocated an Exhibitor, Vendor or Artist space. This includes the Exhibit Hall, common areas such as lobbies, program rooms, and outside venues and any venue featuring official CrashLanded events.

     

    Finding Your Friends

     

    We’re sure you’ll meet lots of new friends, but you might not want to lose the old ones! With lots of space to explore, it’s easy to lose track of friends or family. Be sure to designate a meeting place if you and your party get separated.

  • Code of Conduct

     

    Liability

     

    CrashLanded and Dynamite Conventions are not responsible for any loss, damage, theft, or injury with regard to any attendee at any time. Attendees are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies and criminal activity must be reported to the Medical or Safety Team, who will contact the proper law enforcement authorities.

     

    We reserve the right to refuse service to anyone. In other words, if you are causing a problem, we can and will remove you from the event space.

     

    Rules of Conduct.

    • Attendees are at their own risk with respect to the dangers of cosplay and Costumes. Neither Crashlanded nor the host locations are responsible for accidents (tripping, falling, etc) due to costume malfunction or as a result of a costume. We urge everyone who wishes to cosplay and those around cosplayers please be cautious and mindful of costumes.
    • Please be kind and courteous to your fellow attendees, guests, dealers, and staff at all times. Disruptive behavior that disturbs others is not allowed. This includes running, screaming, yelling, horseplay, unsolicited physical contact, or any other behaviors deemed disruptive by event staff.
    • Please treat the event facilities with respect.  Do not damage or deface the facilities or their property in any way.
    • Please keep the sidewalks, doorways, hallways and aisles clear. While it is wonderful to stand, and talk to friends but please do so in a manner that does not obstruct the flow of traffic.
    • Rollerblades, skates, heelys, skateboards, recreational scooters and bicycles are prohibited in any of the event spaces.
    • No solicitation, playing music, acting, or any other act for money.
    • CrashLanded prohibits signs or other materials that can be interpreted as soliciting or panhandling. This includes signs such as “Hugs for a Quarter”, “Free Glomps”, or “Donate to a Poor Catgirl”. As a result, all signs will be confiscated and may be destroyed. If the sign is part of the cosplay, and sufficient proof that the character has the sign, and it does not violate the section concerning “Solicitation”, then the sign will be allowed.  (e.g. screen capture from the show with the text on the sign – this does NOT include Photoshop edits).
    • CrashLanded and the event spaces are not liable for any missing belongings. Please keep a close eye on your items.
    • Do not leave your bags unattended! Any bag left unattended will be turned over to the appropriate authorities.
    • CrashLanded encourages people to leave bags, backpacks and other personal belongings in their hotel room or car.
    • Function rooms have a limited amount of space. Due to this fact, it may become necessary to wait in line prior to gaining entry to some events/areas. Please be patient and understanding; we will do our best to accommodate as many people as we can in the quickest fashion possible.
    • Disabled persons, staff, convention guests of honor, and dealers are not required to stand in line for entry into event spaces. If you have any questions, please contact convention security.
    • Shoplifting is a crime. It is not tolerated and violators will be prosecuted to the full extent of the law.
    • CrashLanded staff reserve the right to revoke your convention membership and eject anyone at anytime from event spaces without a refund.
    • Please follow the directions of convention staff and convention security. They are there to make your experience more enjoyable, not to hinder or hurt you. Anyone who refuses to obey either convention staff or convention security will be subject to removal from the convention.
    • STATE AND FEDERAL LAWS MANDATE THAT DRUGS SUCH AS MARIJUANA, ECSTASY, COCAINE, HEROIN, AND OTHER SIMILAR ITEMS ARE ILLEGAL SUBSTANCES. They will not be tolerated in or around the CrashLanded or any other Event Venue.
    • STATE AND FEDERAL LAWS ALSO MANDATE THAT IT IS PROHIBITED FOR INDIVIDUALS UNDER THE AGE OF 21 TO DRINK ALCOHOLIC BEVERAGES. The legal age for drinking alcohol is 21. Our over 21 attendees are allowed to consume alcohol in a responsible, civilized manner. We require that our under 21 attendees refrain from drinking at the Event.

     

    CrashLanded was created so that people with similar interests could gather together in the spirit of community, so most of all HAVE FUN!!!

     

    If you have any problems, questions or concerns, please contact a staff member. They will be happy to assist you!

  • Registration

     

    Badges, Wristbands and Identification

     

    Registrants will pick up their convention badge or wristband upon arrival at the event space (there are no tickets mailed). Wristbands must be visible at all times on your person.

     

    A fee will be charged for replacing a lost badge; replacement badges will be authorized by our Registration desk.

     

    Some of the programing at CrashLanded has age requirements due to content or due to alcohol restriction.  You will be required to show identification before entering.  NO EXCEPTIONS.

     

    How much does it cost to attend CrashLanded?

     

    Weekend Memberships cover all three days of CrashLanded and will give you access to all standard events. Please note that memberships are good only for the year they are purchased in (i.e. 2018 membership is only good for the 2018 convention.)

     

    Limited Supply

    Due to limited space, registration is capped to a total of 2500 passes.

     

    Where to pick up Memberships.

     

    Membership can be picked up at the designated location within the VFW during Registration Hours. Attendees who have pre-registered will need to bring the “ticket” included in their confirmation email, along with a valid picture I.D.

     

    REGISTRATION HOURS:

     

    • Friday:   9AM-9PM
    • Saturday:  9AM-9PM
    • Sunday:   9AM-2PM

     

    CrashLanded has a strict policy regarding picking up wristbands. Regardless of who purchased the registration, only the person’s whose name is listed on the receipt may pick it up; hence the photo I.D. requirement. This policy protects both the purchaser and CrashLanded.

     

     

     

    Pre-Purchased Convention Shirts

     

    Pre-ordered shirts can be picked up at the Dynamite Conventions Merch Booth. All shirts must be picked up before 4pm on Sunday, February 17th, unless prior arrangements have been made. All shirts that have not been picked up by then will be placed back into sales inventory.

     

     

    Membership for a child under 12?

     

    A child 12 years or younger is free with a paid adult membership.

     

    Limit of one child per paid membership

     

  • Weapons Policy

     

    Enforcement of these rules is enacted with ZERO tolerance.

     

    No warnings will be given.

     

    Any infraction of these rules may be met with expulsion from the convention without refund and could  include law enforcement involvement.

     

     

    DEFINITIONS

     

    A WEAPON is defined as follows:

     

    “Illegal Knife” means a:

     

    • knife with a blade over 4 ½ inches.
    • hand instrument designed to cut or stab another by being thrown
    • dagger, including but not limited to a dirk, kunai, shuriken, tessen or poniard
    • bowie knife
    • sword
    • spear

     

    “Club” means an instrument that is specifically designed, made, or adapted for the purpose of inflicting serious bodily injury or death by striking a person with the instrument. Includes, but is not limited to:

     

    • blackjack
    • nightstick
    • mace
    • tomahawk
    • bat (wooden or metal)

     

     

     

    DEALERS

     

    Dealers will sell any defined weapon to persons of at least 18 years of age. Any dealer selling to minors will be removed from the convention and proper authorities may be notified.

     

    All Dealers must box, wrap, or peace tie any weapon sold. Weapons are to be held by dealer until the customer is able to remove the weapon from the convention space and the DoubleTree.

     

    The sale of firearms, Airsoft, and any other weapon is strictly prohibited.

     

     

     

    CONVENTION ATTENDEES

     

    • Weapons brought to the con should be fake and part of your costume (no live steel or guns). Items that could be used as actual weapons, such as large wooden swords or sticks, will need to be peace-bond upon entry. By bringing these items you agree to handle them in a safe and responsible manner. By federal law, any props that appear to be real firearms (plastic guns and the like) need to have government safety orange visibly displayed on the tip of the barrel.
    • AirSoft is allowed only if it has been completely and permanently disabled.
    • Wooden swords are allowed as long as they have gone through the safety check and are handled responsibly.
    • All Oklahoma laws on purchasing weapons will be followed.
    • Drawing of weapons, horseplay, or careless handling of weapons in public places is not allowed and will result in loss of membership and expulsion from the convention.
    • Purchased weapons must be removed from the convention and the hotel’s public spaces .
    • All cosplay participants planning to use weapon replicas onstage must present their weapons for inspection and demonstrate their intended use for the staff. Any unauthorized weapons or actions involving weapons onstage or backstage will result in disqualification and any further actions deemed necessary by CrashLanded Staff.
    • All persons handling weapons do so at their own risk.

     

    These rules will be strictly enforced. Any infractions WILL cost you the offending items and may cause expulsion from the convention and the hotel’s public spaces without refund. All decisions made by the staff regarding the Weapons Policy are final. Please note that the Weapons Policy is subject to change and may be done so without notice.

  • Photography, Video and Media Policy

     

    Guests who violate these rules may be removed from the property at the convention’s discretion.

     

    • Photography is generally allowed, however, permission to take a subject's photo must be given before the photo is taken or retroactively received after the photo is taken.  If you do not receive consent for the photo, the photo must be deleted.
    • Photographers are allowed to take photos in the public space using HAND-HELD equipment only. Equipment cannot extend greater than a 15-inch radius around or above the photographer or subject.
    • No free-standing equipment is allowed.
    • Photographers and/or equipment cannot block any public area or impede the safe traffic flow of others (entrances, exits, hallways, etc.).
    • Absolutely no setup of lighting with light stands, ladders, backdrops, large props/signs on the floor, running cords/wires across the floor, etc. will be allowed in public space areas.
    • Photographers and their subjects must also respect the hotel environment by not being disruptive or doing anything unsafe (i.e. standing on furniture, climbing into the fountains, hanging items from a light pole, etc.).
    • All photographers must have valid CrashLanded credentials (attendee badge).
    • The use of drones is not permitted.

     

     

    Photographs, Video, Media and Promotional Material Policy

     

    Participants in CrashLanded or any other Dynamite Conventions events are granting their permission to be photographed or recorded by authorized photographers. By purchasing your registration you inherently grant permission to use such images or footage for archival or promotional purposes.

     

    CrashLanded and Dynamite Conventions reserves the right to utilize any media recorded at a CrashLanded or Dynamite Conventions event including photography and video.

     

     

     

    No Video or Audio Recording of Movie and TV Panels

     

    No video or audio recording is allowed of the footage on the screens during movie and television panels or within the viewing rooms at CrashLanded. The footage shown is exclusive, brought to CrashLanded by the studios and networks. Please respect their rights and allow us to continue to show this type of material to our attendees.

     

     

     

    Panels and Events

     

    Due to contractual obligations, many of our guests, panelist and content providers do not allow any photography, video or media taken of their events.  If you are asked to put recording devices away (including your phone) please comply.

     

  • Guests

     

    Q. Why have you not asked (insert name of guest here) to CrashLanded? I have sent you emails and sent you their contact information. I have even talked to them about it at (insert name of location here). WHY?

     

    A. Most of the planning for CrashLanded is finished nearly a year ahead of time including guest invitations.  Like you, we have to work within a budget and everyone's schedule. Sometimes not everything aligns. We do pay close attention to your requests and try to bring who we can when we can. If your favorite band or voice actor is not at TnT this year, let us know via our Contact Form and we will TRY to invite them in the future.

     

    PLEASE DO NOT CONTACT POSSIBLE GUESTS YOURSELF TO INVITE THEM.  This causes no end of trouble and confusion. If you meet up with someone that you would like to in the future, give them our web address and ask them to contact us, or, like stated before, let us know through the contact form.

     

     

     “Fan Etiquette”

     

    Fan Etiquette is how we ask you to act toward Guests and other attendees.

     

    Guests are people too. Outside of their job, what you admire them for, they have lives, problems, and emotions just like everyone else. Treat them calmly and courteously. During CrashLanded they have schedules to keep and need time off.  If a guest has time, he or she will spend time with you. Do not be offended if they do not have time to talk. He or she may be on a schedule or needing a break. There will be other opportunities to talk to them.

     

    Second, while at the convention, observe the Golden Rule …  treat others as you would wish to be treated.

     

    For more information, please see the CrashLanded Code of Conduct.

  • Cosplay & Costumes

     

    Cosplay is not consent!!

     

    CrashLanded and Dynamite Conventions, LLC does not tolerate harassment of any type at any of its events. Harassment can take many forms. It may be, but is not limited to, words, signs, offensive jokes, cartoons, pictures, posters, e-mail jokes or statements, pranks, intimidation, physical assaults or contact, or violence.

     

     

     

    At The Beach Dress Code

     

    While we support your creativity and craftsmanship, CrashLanded and Dynamite Convention does require that your cosplay meet the same requirements as beach wear and should be constructed in a way to avoid “wardrobe malfunctions”.

     

    If you are in question about your Cosplay, we would suggest wearing a “Nude” bodysuit under your cosplay.

     

     

     

    Cosplay Etiquette

     

    1. Ask permission, not forgiveness–and keep your eyes up:

    Want to take a picture of a cosplayer? Ask, and ask politely, rather than snapping the picture covertly.  If they say no, then accept that the answer is no–don’t try to sneak the shot in anyway.  Also, look them in the eyes when you speak to them and not in the … well you know.

     

    2. Choose the right time:

    If a cosplayer is eating or resting, please allow them their time to rest.

     

    3. Choose the right place:

    When taking photos, do your best not to block hall traffic … Makes it easier for other people to move around and less chance of a random person walking in front of your photo.

     

    4. Hands off other people's props:

    This seems like it should go without saying, but there have been instances I have seen where people have actually run off with a friend’s prop or grabbed it and started playing with it, resulting in a break. Props can take a very, very long time to make and most tend to be fairly fragile. If a cosplayer says you can handle it, handle it with care. You wouldn’t want your props broken, so don’t do it to someone else.

     

    5. If something about someone’s costume is inaccurate or poorly made, do not berate them for it:

    Does not matter what you think of the quality of their craftsmanship, the cosplayer spent time and effort to make it.

     

    6. Cosplayers are not obligated to do anything that makes them uncomfortable!

     

    7. Be careful where you step:

    Some people have long or elaborate costumes that might be difficult to maneuver in. Keep an eye on where you’re going so you don’t accidentally ruin someone’s costume.

     

     

    8.  Cosplayers, if you're brandishing a cosplay weapon or prop, it does not deserve its own seat during panels and events.

  • Bootleg Policy

     

    • CrashLanded does not condone or support the sale of pirated or bootleg merchandise.
    • Pirated video material, whether it be video, DVD, VCD or any other format is not tolerated. Only properly licensed model kits (e.g. no Bendi or other similar imitations) will be tolerated.

     

  • Adult Products Policy

     

    • Vendors may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the CrashLanded venue.
    • Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of CrashLanded and the proper authorities may be notified.
    • Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the vendor room, artist bazaar, or anywhere on the premises.
    • This is a family-oriented convention that welcomes people of all ages and backgrounds.

     

 

FAQ

guests

Make sure to download the FAN GURU app to keep up with all the schedules and maps

 

Make sure to download the FAN GURU app to keep up with all the schedules and maps